Leatherhead District Scout Council takes the issue of privacy very seriously and is committed to protecting and respecting the privacy of its users. This Privacy Policy sets out our current data processing practices.
If you have any queries or concerns regarding these practices, please contact us at dc@ldscouts.org.uk.
The information we collect
We may collect personal information that you choose to provide to us, for example when contacting us through the website. This may include your name, address, telephone number and email address.
Personal information will not be released, sold or rented to any entities or individuals outside of The Scout Association (UK). Information may be shared internally within The Scout Association where necessary to support Scouting activities.
Website use
Leatherhead District Scouts does not operate user registration or account creation on this website.
We may collect limited information when you contact us via forms or email links on the site, such as your name, email address, telephone number and any information you choose to provide. We may also automatically collect technical information such as your IP address for security and operational purposes.
Sharing data
We may share data supplied by you, or collected about you, with other parts of The Scout Association (for example local Groups, Explorer Units, or District activities) where this is necessary for the administration and delivery of Scouting.
Legal jurisdiction
All personal information and details are held and processed by computers situated within the United Kingdom.
Disclosure of data by order of a court and security
We reserve the right to disclose personal information where required to do so by regulation, statute or an order of a court.
We have appropriate security measures in place to protect our databases, and access is restricted internally. However, it remains each user’s responsibility:
- to keep their passwords secure; and
- to protect against unauthorised access to their personal details.
Online transactions
Any online transactions are handled through SSL-secured servers. Sensitive details, such as passwords and payment information, are encrypted to reduce the risk of fraud. Users are strongly advised to use strong, unique passwords for all online accounts.
Contact forms (WPForms)
Where contact forms are used on this website, they are provided using the WPForms plugin for WordPress.
When you submit a form, we collect the information you choose to provide, such as your name, email address, telephone number and message content. This information is used solely for the purpose of responding to your enquiry or administering Scouting activities.
Form submissions may be stored securely within the website database and may be sent by email to relevant District volunteers. Data submitted via contact forms is not used for marketing purposes and is not shared outside of The Scout Association.
Personal data submitted through contact forms is retained only for as long as necessary to deal with the enquiry or to meet legal, regulatory or Scout Association requirements.
Cookies
A cookie is a small text file placed on your device that allows the website to recognise you on future visits, for example to support site functionality or basic customisation.
Leatherhead District Scout Council does not use cookies to collect personal information. Cookies may also be set by third-party content providers, such as embedded media or news feeds.
Data protection legislation
Leatherhead District Scouts is part of The Scout Association and processes personal data in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and The Scouts’ national data protection and privacy policies.
Further information about data protection laws and your rights can be found on the Information Commissioner’s Office (ICO) website.
The Data Controller is the Leatherhead District Scout Council Trustee Board. Any District technology or website teams act as Data Processors on behalf of the District.
For information about how The Scout Association processes personal data more broadly, please refer to the national Scouts Privacy Policy.
Contacting Us
If you wish to contact us with questions about this Privacy Policy or any matters relating to the Leatherhead District Scouts website, please email dc@ldscouts.org.uk.
You may request a copy of the personal data that the District website holds about you. Please note that, under UK law, we may be entitled to charge a reasonable fee for providing this information.
Remember the risks whenever you use the internet
While we take reasonable steps to protect your personal information, we cannot guarantee the security of information transmitted over the internet. You are responsible for maintaining the confidentiality of any passwords or account details.
Other websites or services that may be accessible through links on this site have their own privacy policies and practices. Leatherhead District Scout Council accepts no responsibility or liability for the policies or actions of third-party websites.
Our use of Google Analytics
Visitors to this website who have JavaScript enabled may be tracked using Google Analytics. Google Analytics may collect information including:
- Type of web browser and version
- Operating system
- Screen resolution and colour depth
- JavaScript and Flash support
- Network location and IP address (which may indicate country, region or city)
- Hostname and bandwidth
- Date and time of visit
- Pages visited and time spent on each page
- Referring websites and search engine queries
This information is used solely to help us understand how the website is used and to improve the experience for visitors.
Google Analytics does not collect personally identifiable information such as:
- Names
- Telephone numbers
- Email addresses
- Postal addresses
- Bank or credit card details
External sites
Leatherhead District Scout Council is not responsible for the content or privacy practices of external websites. Users are advised to read the privacy policies of any external sites before providing personal information.
